Sample Letter for Termination of Tenancy Agreement by Landlord

A tenancy agreement is a legally binding contract between a landlord and a tenant that outlines the terms and conditions of their rental agreement. If a landlord wants to end the tenancy before the end of the agreement, they must follow the proper procedure to avoid legal complications.

Here’s a sample letter that can be used by the landlord to terminate a tenancy agreement:

Dear [Tenant’s Name],

We regret to inform you that we have decided to terminate your tenancy agreement for the following property: [Property Address] on [Termination Date]. Your tenancy agreement will end on [Termination Date], and you must vacate the premises on or before that day.

The reason for this termination is [Insert Reason for Termination]. We understand that this decision may cause you inconvenience, but we have no other option but to terminate this agreement due to unavoidable circumstances.

Please ensure that the rental unit is in the same condition as it was when you moved in. We will arrange a final inspection of the premises before you move out to determine any damages that may have occurred during your tenancy. You will be responsible for any such damages and any outstanding rent.

We request that you return all the keys and access devices for the premises on or before the termination date. You may wish to clean the unit and carry out any necessary repairs before handing over the keys.

If you have any queries or concerns, please do not hesitate to contact us. We strive to provide the best possible service to our tenants, and we will do our best to address any issues that you may have.

Thank you for your cooperation during your tenancy. We wish you all the best in your future endeavors.

Sincerely,

[Landlord’s Name]

[Landlord’s Contact Details]

Conclusion

Terminating a tenancy agreement can be a difficult decision for landlords, but sometimes it’s necessary. It’s important to follow the proper procedures to avoid any legal complications and ensure a smooth transition. This sample letter can be used as a reference to help landlords draft a proper termination notice.